City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Carl Brown, Director of Public Works |
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Prepared by: |
Erma Patrick, Management Analyst |
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Date: |
October 1, 2024 |
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Subject: |
Awarding General Services Agreement to American Chiller Service Inc. in an amount not-to-exceed $115,119 related to Compressed Natural Gas (CNG) production located at the Wastewater Quality Control Facility (WQCF) |
Recommendation:
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Adopt a resolution awarding General Services Agreement to American Chiller Service Inc. in amount not-to-exceed $115,119 related to CNG production located at the WQCF and authorize the City Manager to execute the agreement, extensions, amendments and any and all associated documents that adhere to the City of Manteca’s Purchasing Policy.
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Background:
The CNG Facility located at the WQCF creates the CNG Fuel utilized by a lot of the City of Manteca’s commercial vehicles. This system requires a cooling component to allow the transformation of raw elements into fuel. The current Glycol Chiller system runs on a single cooling unit which occasionally malfunctions. When the unit malfunctions, the City must purchase CNG from Pacific Gas and Electric at a higher cost. In order to prevent downtime of this much needed resource, the WQCF will be installing a dual function chiller that will ensure the coolant portion of the process has a backup system and remains running, thereby saving the City money.
The City of Manteca issued a Request for Proposal (RFP) for the Glycol Chiller Project on July 25, 2024. The RFP was issued to obtain proposals from qualified contractors to provide demolition and removal of existing Glycol Chiller and installation of a new dual core Glycol Chiller for the Water Quality Control Facility (WQCF).
City staff has determined that American Chiller Service Inc, to be a match for the scope of services requested in the RFP. The vendor was chosen in part because components can be purchased locally instead of overseas, as is now the case and will cut down on maintenance time, when necessary
Staff recommends that the City Council authorize the City Manager or their designee to execute applications and associated documents.
Fiscal Impact:
There is sufficient funding in the 2024-25 fiscal year budget (Account: 640.00.00.900-7000.03) for this agreement of $115,119 and any additional needs.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Contract