City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Stephen Schluer, Chief of Police |
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Date: |
December 2, 2025 |
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Subject: |
Adopt a resolution for budget appropriation and contract amendment for LPA, Inc |
Recommendation:
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Adopt a resolution approving a budget appropriation of $50,000 in the Government Facilities Fees Fund (Fund 540) to Capital Improvement Project 24071 - Manteca Police Department Headquarters; approving a contract amendment to contract C2025-28 with LPA, Inc increasing the contract amount by $50,000 from $4,548,610 to $4,598,610, for costs associated with add service and updated scope of work as to the revised site and sally court for the new police headquarters; and authorizing the City Manager or designee to take all appropriate actions necessary to carry out the purpose and intent of the resolution.
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Background:
The original contract for LPA, Inc to provide architectural and engineering services for the new police department headquarters was approved at a regularly scheduled City Council Meeting on February 4, 2025. Due to unforeseen circumstances with PG&E and an easement on the south border of the property line, it has become necessary to revise the site and relocate the sally court. Under the original contract, any work not reasonably anticipated by the parties at the time of execution but later determined by the City to be necessary for project completion, is classified as “Extra Work” and qualifies as Additional Services. During a meeting on November 4, 2025 with LPA and the City we deemed this project revision necessary to complete the project.
As noted in the Add Service order attached the project is being revised to:
• Protect the Sally Court from the public by relocating it to the east of the building.
• Expand the secure parking to the east property line.
• Reduce the impact of the PD project on the future north site.
• Accommodate the required 10-foot PG&E easement along the south property line.
Fiscal Impact:
Sufficient funds are available in the Government Facilities Fund (Fund 540) for this appropriation.
Staff recommends the following:
1. Appropriating $50,000 in the Government Facilities Fee Fund (Fund 540).
2. Increasing CIP 24071 - Manteca Police Department Headquarters by $50,000.
3. Approving Amendment No.1 to the agreement (C2025-28) with LPA, Inc., increasing the contract amount by $50,000 from $4,548,610 to $4,598,610.
Documents Attached:
Attachment 1 - Resolution
Attachment 2 - Contract C2025-28
Attachment 3 - Amendment 1