City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Stephanie Van Steyn, Director of Human Resources |
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Date: |
November 19, 2024 |
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Subject: |
Approve updated job specifications for Administrative Assistant I, II and III; and approve the updated salary matrix for the Manteca Technical and Support Services Association which includes a salary adjustment for Administrative Assistant I and II. |
Recommendation:
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Adopt a resolution to approve updated job specifications for Administrative Assistant I, II and III; and approve the updated salary matrix for the Manteca Technical and Support Services Association (TSS) which includes a salary adjustment for Administrative Assistant I and II.
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Background:
The City’s budget includes 13 Administrative Assistants across all City Departments. Incumbents in these job classifications are responsible for varying duties to support their respective departments. It has been several years since the City updated these job classifications. In particular, Human Resources met with the TSS bargaining unit regarding responsibilities that have been assigned from Finance to the Administrative Assistants over the past several years; these duties were partly a result of audit findings to ensure proper separation of duties for certain tasks, or an effort to increase efficiencies at the City.
The proposed job specifications for your approval now include memorialization of current tasks and duties including but not limited to the Finance-related duties, accounts payable and receivable items. Human Resources also reviewed the job requirements at comparative agencies and has verified that the updates to the City of Manteca Administrative Assistant class series are appropriate.
To ensure internal equity with regards to compensation for employees that are performing similar duties, the following salary increases are proposed to the TSS salary matrix:
• Adjust the Administrative Assistant I salary to match the Customer Service Representative classification (Finance); and
• Adjust the Administrative Assistant II salary to match the Accounting Technician classification (Finance).
Since the Administrative Assistant III salary is higher than Customer Service Representative and Accounting Technician, no salary adjustment is recommended.
Attached to this staff report and resolution is the updated Technical Support Services salary matrix.
Fiscal Impact:
The financial impact to cover these updates will be spread across City funds.
The hourly pay rate increase for Administrative Assistant I wage grades are approximately $2 per hour ($4,160 per year), and the hourly pay rate increase for Administrative Assistant II wage grades are approximately $1 per hour ($2,080 per year).
There are four (4) Administrative Assistant I/II incumbents who will receive a pay adjustment due to the TSS salary matrix update. The total estimated annual cost increase is $15,000 which includes salary and benefit costs. City departments are able to absorb these adjustments with current position vacancies and the City will mitigate the cost increase.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Administrative Assistant I job description
3. Attachment 3 - Administrative Assistant II job description
4. Attachment 4 - Administrative Assistant III job description
5. Attachment 5 - TSS Salary Matrix updated November 19, 2024