City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Carl Brown, Director of Public Works |
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Prepared by: |
Erma Patrick, Management Analyst |
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Date: |
October 1, 2024 |
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Subject: |
Amend Contract C2019-164 with Trillium USA Company, Inc. for maintenance of the Compressed Natural Gas (CNG) facility located at the Wastewater Quality Control Facility (WQCF) adding $138,240 to the existing contract for a total contract amount not-to-exceed $408,840 and extend the contract term to 1/3/2027 |
Recommendation:
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Adopt a Resolution amending Contract C2019-164 with Trillium USA Company, Inc. for maintenance of the CNG facility WQCF adding $138,240 to the existing contract for a total contract amount not-to-exceed $408,840 and extending the contract term to 1/3/2027 and authorize City Manager or designee to take all appropriate actions necessary to carry out the purpose and intent of the resolution, including executing the amendment and all future extensions, amendments and any and all associated documents that adhere to the City of Manteca’s Purchasing Policy.
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Background:
On January 24, 2020, after going through the RFP process, the City of Manteca contracted with Trillium USA Company Inc. for maintenance services for the Compressed Natural Gas (CNG) Facility with the option to extend the agreement to January 3, 2027.
Council authorization was given to the City Manager on January 21, 2019, to sign the contract and any associated documents in accordance with the Purchasing Policy. However, additional work needs to be completed pursuant to the original contract (C2019-164 for $270,600). During the first five years of operation of the CNG facility, many of the components were covered under warranty. These components will no longer be covered under warranty after the 5th year of operation. The additional work exceeds the City Manager’s authority pursuant to the City’s current Purchasing Policy. Therefore, since the amendment exceeds the City Manager’s authority under the current Purchasing Policy, Staff recommends this amendment to City Council for approval consistent with the remainder of the terms of the Contract.
To abide by the current Purchasing Policy, and still honor the Contract terms, Staff is requesting to amend and approve Contract Amendment No. 1 to Contract No. C2019-164 to increase the compensation by $138,240 to cover the next 2 years until 1/3/2027, bringing the total contract not to exceed amount to $408,840.
Fiscal Impact:
This contract Amendment No. 1 for C2019-164 with Trillium USA Company, Inc. is to increase the compensation by $138,240, for a total contract not to exceed amount of $408,840 and to extend the term of the contract to 1/3/2027.
There is sufficient funding in the Fiscal Year 2024-25 Operating Maintenance Budget (Accounts: 640.40.80.675-6350.03 and 640.40.80.660-6400.02).
There is no General Fund impact associated with this recommendation.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Contract Amendment
3. Attachment 3 - Previous Council Documentation