City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Stephanie Van Steyn, Director of Human Resources |
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Date: |
June 3, 2025 |
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Subject: |
Compliance with Assembly Bill 2561/Government Code Section 3502.3 Regarding Vacancies, Recruitment and Retention Efforts |
Recommendation:
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Adopt a resolution Approving information presented during a public hearing regarding City vacancies, recruitment and retention efforts, in compliance with Assembly Bill 2561/Government Code Section 3502.3.
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Background:
AB 2561 requires public agencies to hold at least one (1) public hearing per fiscal year to discuss and make findings regarding vacancies, recruitment and retention efforts. This communication is for informational purposes only regarding the status of the City’s vacancies, recruitment and retention efforts.
AB 2561 was introduced to address the issue of job vacancies in local government, which adversely affects the delivery of public services and employee workload. Among other requirements, the bill mandates that public agencies conduct a public hearing to present the status of vacancies, recruitment, and retention efforts during a public hearing before the agency’s governing body at least once per fiscal year prior to the adoption of the next fiscal year’s budget and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process. The bill was enacted into law and is codified as Government Code section 3502.3, effective January 1, 2025.
In compliance with the new legal obligations, the City is required to do the following:
1. Public Hearing - Report on Vacancies: At the beginning of Fiscal Year 2024-25, the City’s percentage of vacancies for full-time equivalent (FTE) positions was 8%. This vacancy rate decreased to 5%, as of May 2025. Below is a table showing vacancy rates by department:
|
Department |
FTEs - FY 24/25 Budget |
# Vacancies as of July 2024 |
Vacancy Rate Start of FY |
# Vacancies as of May 2025 |
Current Vacancy Rate |
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City Manager's Office |
6 |
2 |
33% |
2 |
33% |
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City Attorney's Office |
4 |
0 |
0% |
0 |
0% |
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City Clerk/Legislative Services |
3 |
0 |
0% |
0 |
0% |
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Development Services |
23 |
4 |
17% |
1 |
4% |
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Engineering |
24 |
6 |
25% |
2 |
8% |
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Finance |
20 |
0 |
0% |
1 |
5% |
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Fire |
55 |
0 |
0% |
1 |
2% |
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Human Resources |
10 |
2 |
20% |
0 |
0% |
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Information Technology |
13 |
2 |
15% |
2 |
15% |
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Police |
117 |
4 |
3% |
2 |
2% |
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Public Works- Administration |
4 |
0 |
0% |
0 |
0% |
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Public Works-Parks |
38 |
6 |
16% |
5 |
13% |
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Public Works - Facilities |
9 |
3 |
33% |
2 |
22% |
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Public Works-Fleet |
8 |
0 |
0% |
0 |
0% |
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Public Works-Sewer |
41 |
3 |
7% |
2 |
5% |
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Public Works-Solid Waste |
48 |
6 |
13% |
2 |
4% |
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Public Works-Streets |
15 |
1 |
7% |
2 |
13% |
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Public Works-Water |
28 |
0 |
0% |
1 |
4% |
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Public Works-Transit |
2 |
0 |
0% |
0 |
0% |
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Recreation |
7 |
0 |
0% |
0 |
0% |
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TOTAL CITYWIDE: |
475 |
39 |
8% |
25 |
5% |
2. Employee Organization Participation: Allow the recognized employee organization for each bargaining unit at the City to make presentations during the public hearing concerning vacancies and recruitment and retention efforts. The Human Resources Department notified the seven (7) bargaining units at the City of the opportunity to present. (Government Code Section 3502.3 (b).)
3. Additional Reporting for High Vacancy Rates: If vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the City must provide additional information during the public hearing, including the following: (1) the total number of vacancies within the bargaining unit; (2) the number of applicants; (3) the average number of days to fill positions; and (4) opportunities to improve compensation and working conditions for employees in the bargaining unit. (Government Code Section 3502.3(c).)
For the Fiscal Year 2024/25, within the City’s bargaining units with recognized employee organizations, they were all under the 20% vacancy rate, which is summarized below:
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Bargaining Unit |
# Current Members |
Total Including Vacancies |
Vacancies as of April 2025 |
Turnover Percentage |
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TSS |
75 |
78 |
3 |
4% |
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General Services/OE3 |
139 |
151 |
12 |
8% |
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Mid-Management Association |
62 |
68 |
6 |
9% |
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MPEA |
33 |
34 |
1 |
3% |
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MPOA |
74 |
75 |
1 |
1% |
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MPSMA |
9 |
10 |
1 |
10% |
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Fire Unit |
45 |
45 |
0 |
0% |
Recruitment and Retention - Fiscal Year 2024/25
During Fiscal Year 2024-25, the City launched 47 requisitions for job openings. The Human Resources Department processed twenty-two (22) internal job promotions, which contributed to the overall vacancies. A net of five (5) additional vacancies were approved in the Fiscal Year 2024/25 budget which were filled during the year.
Eleven (11) employees received flexible staffing reclassifications into higher-level positions (e.g. Solid Waste Equipment Operator I to II), due to attaining a certain level of skills, experience and/or certifications.
Four (4) individuals were also reclassified pursuant to reclassification studies, and through the Fiscal Year 2024-25 budget approval process.
The Flexible Staffing and reclassification provisions under the City’s Rules and Regulations, and bargaining unit memorandums of understanding provide a valuable retention tool and allow for upward mobility for employees. In November 2024, the City Council approved a side letter with the Mid-Manager Association (MMA) to also include a flex staffing provision for Engineer, Planner, Economic Development Analyst and the Management Analyst classification series. The Technical and Support Services Association (TSS) and Operating Engineers’ Local Union No. 3 (OE3) units have had these flex staffing provisions.
The Human Resources Department seeks opportunities to network with the community to garner candidates. In Fiscal Year 2024-25, Human Resources staff participated in job fairs including the University of Pacific Engineering job fair, Manteca High School College and Career Fair, and Vision High School Career Fair.
Fiscal Impact:
There is no fiscal impact associated with this item.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Power Point Presentation