City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Kevin Jorgensen II, Director of Engineering/City Engineer |
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Prepared by: |
Michael Selling, Deputy Director of Engineering |
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Date: |
October 1, 2024 |
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Subject: |
Budget Appropriation and Amendment No. 1 to Agreement with DF Engineering, Inc. for Professional Services for On-Call Civil Improvement Plan Checking Services |
Recommendation:
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Adopt a resolution approving a budget appropriation from the Engineering Fund in the amount of $75,000 to Account No. 810.45.40.000-6000.08 (Engineering Professional Services); approving Amendment No. 1 to the Agreement (C2023-94) with DF Engineering, Inc. extending the term to June 30, 2025, and increasing the not-to-exceed total from $75,000 to $150,000; and authorizing the City Manager to sign Amendment No. 1 and take all appropriate actions necessary to carry out the purpose and intent of the resolution.
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Background:
The City of Manteca Engineering Department has utilized DF Engineering, Inc. over the past two years on an as-needed basis to supplement plan checking services when workload and/or staff levels prevent timely delivery of these services by City staff, consistent with department goals. This service helps meet the ebb and flow of development demand in a cost effective and time sensitive manner.
The current Agreement is nearing the not-to-exceed total of $75,000 but will not expire until December 31, 2024. To ensure continuity of services, staff recommends extending the term to June 30,2025, to align with the fiscal year, and increase the not-to-exceed total to $150,000, with an associated budget appropriation.
Fiscal Impact:
Staff recommend Council to approve a Budget Appropriation to Account No. 810.45.40.000-6000.08 in the amount of $75,000 for Amendment No. 1 to contract C2023-94 with DF Engineering, Inc.
The compensation for Amendment No. 1 to the DF Engineering Agreement for Professional Services shall not exceed $75,000 without additional authorization from the City. In no event shall total compensation for work performed pursuant to this Agreement and Amendment No. 1 exceed $150,000 without additional authorization from the City
The City will pay for the additional plan check services under Amendment No. 1 to the Agreement for Professional Services; however, this cost, not to exceed $75,000, will be reimbursed by development fees collected from the various developments reviewed, resulting in no net cost to the City.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Amendment No. 1
3. Attachment 3 - Exhibit A Proposal
4. Attachment 4 - Agreement for Professional Services