City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Stephen Schluer, Chief of Police |
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Date: |
March 3, 2026 |
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Subject: |
Approve a budget appropriation and 2nd Amendment to contract with LPA, Inc. for the Manteca Police Department Headquarters |
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Recommendation:
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Adopt a resolution approving a budget appropriation of $141,754 in the Government Facilities Fees Fund (Fund 540) to Capital Improvement Project 24071 - Manteca Police Department Headquarters; approving a 2nd Amendment to contract C2025-28 with LPA, Inc increasing the contract amount by $141,754 from $4,598,610, to $4,740,364 for costs associated with add service and updated scope of work as to the survey, traffic signal design and off-site frontage improvements for the new police headquarters; and authorizing the City Manager or designee to take all appropriate actions necessary to carry out the purpose and intent of the resolution.
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Background:
The original contract for LPA, Inc to provide architectural and engineering services for the new police department headquarters was approved at a regularly scheduled City Council Meeting on February 4, 2025. During the design phase of this project, the need for off-site improvements was discovered. A traffic signal for the southern entrance/exit of the property is necessary. This would affect northbound/southbound traffic on S. Main Street and Wawona Street along with this design of the traffic signal, there are modifications to the existing median to support the new traffic signal and project access. There are also frontage improvements along S. Main Street, replacing the sidewalk between the south property line and north edge of the project boundary. Under the original contract, any work not reasonably anticipated by the parties at the time of execution but later determined by the City to be necessary for project completion, is classified as “Extra Work” and qualifies as Additional Services. During discussions in December of 2025 with LPA and the City, staff has deemed this project revision necessary to complete the project.
As noted in the Add Service 02 order attached the project is being revised to:
• Complete design for new intersection signal on S. Main Street to facilitate police vehicle entry/exit to the site.
• Completing additional surveying work for S. Main Street.
• Modify existing medians to support the new traffic signal and project access.
• Frontage improvements along S. Main Street, replacing sidewalk between south property line and north edge of project boundary.
Fiscal Impact:
Sufficient funds are available in the Government Facilities Fund (Fund 540) for this appropriation.
Staff recommends the following:
1. Appropriating $141,754 in the Government Facilities Fee Fund (Fund 540).
2. Increasing CIP 24071 - Manteca Police Department Headquarters by $141,754.
3. Approving Amendment No. 2 to agreement (C2025-28) with LPA, Inc., increasing the contract amount by $141,754 from $4,598,610 to $4,740,364.
Documents Attached:
Attachment 1 - Resolution
Attachment 2 - Contract C2025-28
Attachment 3 - Amendment 2