City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Carl Brown, Director of Public Works |
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Prepared by: |
Juan Portillo, Public Works Manager - Transit |
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Date: |
January 21, 2025 |
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Subject: |
California Association for Coordinated Transportation/Morongo Basin Transit Authority Vehicle Purchasing Cooperative #20-01 |
Recommendation:
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Adopt a resolution authorizing the use of the California Association for Coordinated Transportation/Morongo Basin Transit Authority (CalACT/MBTA) Vehicle Purchasing Cooperative #20-01 to purchase three cutaway buses in the amount of $262,571.98 each for a total of $787,715.94, with including a 3% contingency to be funded by grant funding identified in the fiscal impact section.
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Background:
The City of Manteca is a member agency of the California Association for Coordinated Transportation (CalACT); a statewide association of small, rural and specialized transportation providers. As a component of promoting collaboration and exchange amongst smaller transit agencies, CalACT provides opportunities, through Purchasing Cooperatives, for agencies to “piggyback” off existing procurement contracts, which are bid on a large scale, enabling the City to receive competitive pricing that the City might not otherwise receive on a purchase of three (3) cutaway buses.
Purchasing Cooperative #20-01, issued through a joint effort between CalACT and MBTA (Morongo Basin Transit Authority), authorizes the City to purchase three (3) ARBOC cutaway buses from Creative Bus Sales, Sacramento, California for Manteca Transit.
The City of Manteca transit system operates both fixed route and paratransit services. The bus fleet currently has three fixed route 24-foot-long gas-powered cutaway buses that will exceed their usable life of 200,000 miles and will need to be replaced this year. It is not cost effective to continue maintain and operating them daily, once they have met or exceeded their useable life of 7 years or 200,000 miles. It will take approximately 12 months from the time of order until the buses will be in service.
The quote based on the contract pricing for three (3) ARBOC SV - Class G-1 Cutaway Buses with recommended options is $787,715.94. Staff is recommending Council approve a 3% contingency be added to address any potential unforeseen changes that may arise during the production process, for a total of $811,347.42.
The City has available funding from the following grants to purchase the fixed route buses:
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Grant |
Available Grant Amount |
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FTA 5307 Funding |
$800,000 |
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TDA Funding |
$200,000 |
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Total Funding |
$1,000,000 |
Fiscal Impact:
There is sufficient funding in the FY25 Annual Budget within the Transit Fund’s ( Fund 610) capital outlay budget for this recommendation to purchase all three Cutaway Buses with a recommended 3% contingency.
Under Cooperative #20-01, the estimated cost of each bus is $262,571.98 and a total of $787,715.94 to purchase all three. There is a total of $1,000,000 in grant funding available from Federal Transportation Administration (FTA) and Transportation Development Act (ADA) funds to pay the purchase of these vehicles.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Cutaway Bus Quote