City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Matthew Boring, Finance Director |
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Prepared by: |
Melissa Munoz, Assistant Finance Director |
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Date: |
August 18, 2026 |
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Subject: |
Approve the City of Manteca Fund Balance and Reserve Policy; the City of Manteca Travel and Expenditure Reimbursement Policy; the City of Manteca Purchase Card Policy; and the City of Manteca Capital Asset Policy |
Recommendation:
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Adopt a Resolution Approving the City of Manteca Fund Balance and Reserve Policy; the City of Manteca Travel and Expenditure Reimbursement Policy; the City of Manteca Purchase Card Policy; and the City of Manteca Capital Asset Policy.
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Background:
The Finance department has been working to address internal control issues presented in the Memorandum on Internal Controls presented with the previous audits. The following policies are new policies established to address internal control issues and ensure adequate controls are in place. Financial policies are periodically reviewed to ensure alignment with current regulatory requirements, best practices, and organizational goals.
The following key policies are being proposed:
1. Fund Balance and Reserve Policy - establishes clear standards and procedures for managing financial stability, when the reserves can be used, and how they will be replenished.
2. Travel and Expenditure Reimbursement Policy - establishes clear standards and procedures for employees who need to travel in the course of their work, including what expenses are reimbursable, submitting claims, and approvals.
3. Purchase Card Policy - establishes rules for using organization-issued purchasing cards to buy goods for business purposes.
4. Capital Asset Policy - establishes principles and procedures for acquiring, managing, safeguarding, accounting for, and disposing of capital assets.
Fiscal Impact:
Approval of the proposed policies will have no fiscal impact. The policies do not create new costs and are intended to enhance financial accountability, mitigate risk, and promote effective use of existing resources.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Manteca Fund Balance and Reserve Policy
3. Attachment 3 - Manteca Travel and Expenditure Reimbursement Policy
4. Attachment 4 - Manteca Purchase Card Policy
5. Attachment 5 - Manteca Capital Assets Policy