City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Jose Jasso, Assistant City Manager |
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Prepared by: |
Erma Patrick, Management Analyst |
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Date: |
June 16, 2026 |
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Subject: |
Awarding a Professional Services Agreement for Fuel Procurement and Delivery to Hunt & Sons, LLC. |
Recommendation:
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Adopt a resolution awarding a Professional Services Agreement for Fuel Procurement and Delivery for the City of Manteca to Hunt & Sons, LLC, for an annual expenditure amount of approximately $319,700 with a not-to-exceed total of $960,000 over a three (3) year period. Authorize the City Manager to execute contract, extensions, amendments and any associated documents that adhere to the City of Manteca’s Purchasing Policy
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Background:
The City of Manteca requires reliable fuel procurement and delivery services to support the operation of City vehicles and equipment utilized across all departments. Fuel services are essential to maintaining uninterrupted municipal operations and emergency response capabilities.
The City released a Request for Proposals (RFP) for fuel procurement and delivery services in accordance with the City’s Purchasing Policy. The solicitation process included evaluation criteria focused on vendor qualifications, experience, pricing structure, service capabilities, responsiveness, and ability to meet the City’s operational needs.
The procurement schedule was as follows:
• RFP issued - Monday, March 16, 2026
• Proposal Submission Deadline - Tuesday, April 14, 2026
• Staff Review Committee Evaluation - Thursday, April 30, 2026
• Notice of Intent to Award/Contract Documents issued - Monday, May 4, 2026
• Contract Work to Begin - Wednesday, July 1, 2026
Following the evaluation process, staff determined that Hunt & Sons, LLC submitted the proposal that best met the City’s requirements and provided the best overall value.
The proposed agreement provides for an annual expenditure of approximately $319,700, with a total not-to-exceed contract amount of $960,000 over the initial three-year term with two optional one-year extensions. The agreement will support ongoing fuel needs for City operations and provide pricing and service stability throughout the contract period.
Authorizing the City Manager to execute associated extensions, amendments, and related documents consistent with the City’s Purchasing Policy will provide administrative efficiency and flexibility in managing the agreement.
Fiscal Impact:
There is sufficient funding for this agreement in the FY27 proposed budgets, General Fund (Funds 100), Transit (Fund 610), Sewer (Fund 640).
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Contract