City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Barbara Harb, Interim Director of Development Services |
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Prepared by: |
Brad Wungluck, Deputy Director of Development Services |
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Date: |
March 5, 2024 |
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Subject: |
Contract Amendment No. 2 with e-PlanSoft for Electronic Plan Review software |
Recommendation:
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Adopt a resolution approving a Contract Amendment No. 2 with e-PlanSoft for Electronic Plan Review software (C2020-20) for the Development Services Department in the amount of $62,500 for a total not-to-exceed contract amount of $332,500; and authorizing the City Manager to sign and take all necessary steps to effectuate the amendment
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Background:
In March 2020, the City Council approved a three-year contract with e-Plan Soft, an electronic plan review software firm, to provide software that allows the City to process all plans for permits electronically in a streamlined and expedited manner. This software ultimately has proved beneficial by increasing department efficiencies. On April 4, 2023 Council approved Contract Amendment No. 1 to increase the compensation by $65,000 and to extend the contract which provided for an additional one-year through June 30, 2024 (Staff Report No. 23-129).
Recognizing that better permitting software would improve efficiencies and customer service, in December 2022, the City Council approved a contract with Accela that will allow the department to integrate all components of permitting, plan review, and inspection requests. The implementation of Accela is currently underway and is expected to go-live in April 2024. However, until Accela is operational in April 2024, the City is in need of continuing with its current electronic permit software provider, e-PlanSoft. Further, because of projects submitted in e-PlanSoft prior to the go-live date with Accela there will need to be at least 90-days of utilizing both softwares. Therefore, a contract amendment is being proposed that would allow for the additional expenses while also extending the contract until June 30, 2025. However, e-PlanSoft will prorate and refund the City for time within the twelve-month period that are not utilized.
Fiscal Impact:
Funding for this contract is available in the Fiscal Year 2024 Operating Budget (Account: 340.30.45.000-6000.12).
There is no additional fiscal impacts associated with the recommendation in this report for Amendment No. 2 to increase contract amount by $62,500 and to extend the contract term to June 30, 2025.
The contract funding is as follows:
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Contract C2020-20 |
Funding Source |
Amount |
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Original Agreement |
340.30.45.000-6000.12 |
$205,000 |
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Amendment No. 1 |
340.30.45.000-6000.12 |
$65,000 |
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Amendment No. 2 |
340.30.45.000-6000.12 |
$62,500 |
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Total: |
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$332,500 |
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - ePlanSoft Contract Amendment No. 2