City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Carl Brown, Director of Public Works |
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Prepared by: |
Kevin Fant, Deputy Director of Maintanence and Operations; Michael Rosales, Parks Planning and Development Manager |
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Date: |
April 16, 2024 |
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Subject: |
Adopt a Resolution approving a Service Agreement for On-Call Landscape Architectural, Landscape Plan Check, Landscape Inspection and Project Management Services with O’Dell Engineering for a not-to-exceed total of $450,000 over a (3) three-year-term . |
Recommendation:
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Adopt a resolution approving a Service Agreement for On-Call Landscape Architectural, Landscape Plan Check, Landscape Inspection and Project Management Services with O’Dell Engineering for a not to exceed total of $450,000 over (3) three-year-term ; and authorize the City Manager to execute contract, extensions, amendments and any associated documents that adhere to the City of Manteca’s Purchasing Policy.
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Background:
The Park Planning and Project Division for the City of Manteca is housed within the City’s Public Works Department, and serves as the sole group responsible for all park and landscape related projects within the City limits. This includes capital projects, design work, plan reviews, renovation and other related tasks.
Some Capital Improvement Program (CIP) projects and plan review processes require specialized design or technical services that staff cannot complete due to licensing requirements or capacity demands of staff. Contracting for on-call services creates a streamlined process to access the specific type of design and technical support services needed to move projects and development review towards completion. The on-call consultant has the ability to complete design work, plans and specifications, plan reviews, studies, project management and provide other specific technical project needs that will assist in expediting the backlog of currently approved projects.
The Park Planning and Project Division issued a Request for Proposals (RFP) to provide On-Call Landscape Architectural, Landscape Plan Check, Landscape Inspection and Project Management Services and the deadline for submission was February 20, 2024. The City received seven responses and all were from reputable firms.
The seven RFP responses were evaluated and independently ranked by City Staff. The proposal ranking by the evaluators was very consistent with O’Dell Engineering being rated as the top firm.
Staff is recommending a not-to-exceed contract amount of $450,000 for a (3) three-year-term. The breakdown of hourly cost for specialized technical services is included in “Attachment 2 - Agreement”.
Fiscal Impact:
Funding for this on-call (3) three-year-term service agreement with O’Dell Engineering for a total not-to-exceed amount of $450,000, is included in the Fiscal Year 2023-24 Budget within several Capital Improvement Program project budgets as approved by the City Council. Funds are available in and will be allocated from fund accounts 100, 110, 250, 500, 510 and 620. Future funding for this agreement will be reviewed during annual budget development processes.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Agreement
3. Attachment 3 - RFP for On-Call Landscape Architectural, Landscape Plan Check, Landscape Inspection and Project Management Services