City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Jose Jasso, Assistant City Manager |
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Prepared by: |
Erma Patrick, Management Analyst |
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Date: |
October 21, 2025 |
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Subject: |
Approval to Award contract to Anaba Construction, Inc for the CNG Safety System for Fleet Shop - CIP 24121 |
Recommendation:
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Adopt a resolution awarding the contract for the upgrades to the CNG Safety System for Fleet Shop to Anaba Construction, Inc. in an amount not-to-exceed $173,211 with a ten percent (10%) contingency for a total not-to-exceed $190,532; authorizing the City Manager or designee to execute the agreement and any subsequent amendments, including related budget adjustments, and take all appropriate actions necessary to carry out the purpose and intent of the resolution.
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Background:
On August 4, 2025, the Public Works Solid Waste/Fleet Division issued a Call for Bids for the CNG Safety System for Fleet Shop Project - CIP 24121. The project is designed to enhance safety systems within the City’s Compressed Natural Gas (CNG) vehicle maintenance facility, ensuring compliance with stringent safety regulations.
Due to the flammable and lighter-than-air properties of CNG, maintenance facilities must incorporate specialized safety measures. These include rooftop exhaust fans, overhead doors and exhaust hose reels, upgraded ventilation systems, and the capability for manual operation of exhaust hose reels, among other critical features. These upgrades are essential to maintain a safe working environment and adhere to regulatory standards.
Bids were due on September 4, 2025, and were publicly opened in accordance with City policy. Anaba Construction Inc. was determined to be the lowest responsible bidder at the time of bid opening.
On September 16, 2025, a staff review committee completed a thorough evaluation of the bid submittal to confirm responsiveness and compliance with all requirements. Following this review, staff validated the initial finding and confirmed that Anaba Construction Inc. meets all qualifications as the lowest responsible bidder.
The submitted bid amount is within the anticipated cost range identified by staff. Therefore, staff recommends awarding the Bid amount and authorizing the City Manager to execute an agreement with Anaba Construction Inc. in an amount not-to-exceed $173,211. Staff further recommends authorizing a ten percent (10%) contingency in the amount of $17,321, resulting in a total not-to-exceed $190,532, to cover unforeseen conditions or necessary changes during construction. Staff also recommends authorizing the City Manager or their designee to execute all associated documents and take any actions necessary to implement the project.
Fiscal Impact:
Staff recommend Council approve awarding the contract for the CNG Safety System upgrades at the Fleet Shop to Anaba Construction, Inc., in an amount not-to-exceed $173,211, with a 10% contingency of $17,321, for a total not-to-exceed $190,532, as part of the CNG Safety System for Fleet Shop Project (CIP 24121).
Sufficient funds are available in the FY 2025-26 Capital Improvement Program (CIP 24121), funded through the General Fund (Fund 100), to support this recommendation.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Contract