City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Matthew Boring, Finance Director |
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Prepared by: |
Jennifer Figueroa, Accounting Manager |
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Date: |
November 17, 2026 |
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Subject: |
Approve the City of Manteca Travel and Expenditure Reimbursement Policy |
Recommendation:
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Adopt a resolution approving the City of Manteca Travel and Expenditure Reimbursement Policy.
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Background:
The Finance Department has been working to address internal control issues presented in the Memorandum on Internal Controls presented with the previous audits. New policies were approved by the City Council on August 18, 2026. After the approval and feedback from various departments, staff identified areas to alter in the Travel and Expenditure Reimbursement Policy, including the Travel Request forms.
The following areas of the Travel and Expenditure Reimbursement Policy are being proposed:
1. Section B is being updated to allow for travel advances, provided the request is submitted to Finance at least 30 days prior to the scheduled departure date.
2. The Travel Request and Expense forms are being updated to enable staff to better track daily costs.
Fiscal Impact:
Approval of the proposed policies will have no fiscal impact. The policies do not create new costs and are intended to enhance financial accountability, mitigate risk, and promote the effective use of existing resources.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Manteca Travel and Expenditure Reimbursement Policy Redline
3. Attachment 3 - Manteca Travel and Expenditure Reimbursement Policy Final