City Council Agenda
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Memo to: |
Manteca City Council |
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From: |
Pennie Arounsack, Director of Technology & Innovation |
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Prepared by: |
Erie Luces, IT Applications Manager |
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Date: |
July 16, 2024 |
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Subject: |
Citywide Copier Lease |
Recommendation:
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Adopt a resolution to enter into a cooperative agreement utilizing the Sourcewell Cooperative Purchasing Agreement to acquire multi-functional copier equipment, related supplies, and maintenance services with Konica Minolta Inc. and its authorized dealer for Manteca, CA, Caltronics Business Systems for a 36-month lease.
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Background:
The Konica Minolta agreement was established through a request for proposal conducted by the Sourcewell Cooperative Purchasing Organization. Utilizing this Sourcewell cooperative agreement will allow the City to continue to support operational activities at competitive prices for scanning and copying of printed material. The proposed three-year lease agreement will commence after final equipment install date, for a total amount of $167,639.04.
City-owned multi-functional copiers and printers are coordinated citywide and managed by the Information Technology & Innovation (IT) Department. The IT Department manages the purchase of equipment and annual maintenance services. Each department is responsible for the effective use of the copiers, monitoring usage, and ordering ancillary supplies.
Fiscal Impact:
Funding provided in the FY 2025 budget is sufficient to cover the cost of the first year of the new agreement. The remaining two years of the lease will be requested in each fiscal year as part of the budget process. The total amount for the three-year lease agreement is $167,639.04.
Documents Attached:
1. Attachment 1 - Resolution
2. Attachment 2 - Caltronics Lease Agreement
3. Attachment 3 - Sourcewell Cooperative Agreement